Case Study

Scenario

Southern Gas Services Ltd is a New Zealand owned and operated company based in Rolleston providing gas products and services to a range of industries from Aviation to Viticulture.

One part of their business is to provide a gas bottle rental service to companies and individuals on a month to month basis, invoicing is based on the number of gas bottles and the type of bottles rented out.

The numbers of invoices generated each month goes into the hundreds, the rental details were created in a proprietary database system but the invoices need to be entered into their MYOB accounting package which was being done manually. This resulted in several days of data entry a month which sometimes lead to delays in getting statements out on time. This meant some customers didn't have enough time to pay by the 20th resulting in invoices being outstanding for longer than desired.

Solution

After talking to Southern Gas Services an application was designed which took the raw data from their rental system and then inserted the transactions into their MYOB accounting software. The result was that the transactions which sometimes numbered well into the hundreds were able to be created in a matter of minutes.

This meant the following benefits.

  • Several days of repetitive worked was removed from the company each month
  • Data-entry mistakes of invoices were removed
  • Invoices were able to go out quickly at the start of each month thus promoting prompt payment from customers.

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Testimonial

"Our company contacted Graeme Muir to see if there was a way to streamline our current rental procedures utilising his skills with MYOB and database programming. After initial consultations, Graeme advised a timeline and budget to initiate the proposed solution. This was completed well within the given time frame and promptly installed. Staff training and follow up support was also provided. We have had no problems with the work that Graeme has done for us and we will continue to utilise his services in the future. He is very professional and knowledgeable and we have no hesitation in recommending his services"

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